There is a very simple formula to help you prevent work overload
and be more productive every day of your life.
Every time you are faced with a new task to perform, (an email
request, new project at work or at home,phone calls, etc.) apply
the 4 D's as listed below. You will find that your workload will be
reduced and your productivity will go up as you apply this
screening and decision making tool to each task. Decide on the most
appropriate choice - and take action.
#1 Do It Now - take immediate action, do the task right away, don't
#2 Dump It Now - make a quick decision and dump the task.
#3 Delegate It - give the task to someone else. This is a very
critical aspect of time management. Your time is valuable; make
it a habit to work on tasks that you do best and delegate the tasks
that can be performed by someone else.
#4 Defer the Task - make an immediate decision to postpone the task
to a later time. Make sure to schedule a time to complete it.
Make this a habit and you will be more productive every day.